iKnowChurch offer: free to first 25 benefices

Published on: 23 September 2020

iKnowChurch is a well-established online church management software – developed by the UK's leading Christian software company and recommended by the Church of England – which helps clergy and parish/benefice administrators with a whole host of administrative tasks such as rotas, benefice calendars, sending emails to church members, accepting online donations and much more.

The Listen stream of the diocesan Mission Strategy 2021 have offered to fund a full year of iKnowChurch for the first 25 benefices to sign up for it (up to £234 per benefice), and in addition iKnowChurch will give five months free. Benefices who decide to go ahead in October/November 2020 would therefore have free use of the software until March/April 2022.

iKnow’s usual price depends on the number of church members you have, and the diocese’s offer is to fund the cost of up to the 100 Sunday attendance level (which is £234 for a year). Benefices who have more than 100 regular church members will be asked to pay the additional cost for the price band they fit into, for example if you have up to 150 church members the usual price is £312pa and after the diocese’s funding of £234 you would be asked to pay just £78 per year. Further information about the ongoing costs can be found in the table at the end of this article.

To sign up to this offer complete the online form here.

Many benefices will already be using the Church of England’s free Life Events Diary system – an online administration tool to help churches streamline the administration of Baptism, Weddings, Banns, and Funerals. The Life Events Diary is developed by the same company as iKnowChurch and the two systems complement one another with iKnow; adding additional and more advanced functionality to the diary.

How can iKnowChurch help?

  • People – iKnow stores all of your church contacts in one place so that you can easily communicate with the people you’d like to. You can create custom access levels so that PCC members can see information which is relevant to them.
  • Finance – the finance module can track any giving you receive. Input all cash giving and process card payments too. You can separate donations into categories such as for the new roof, missions or an upcoming outreach trip, as well as claiming Gift Aid quickly using its full HMRC integration.
  • Teams and rotas – let church members log their availability online, and have oversight of any clashes, then simply send your rota out by email. Automatic reminders can be sent without you lifting a finger!
  • Events – manage your church meetings and events, from your first plan, to invitations, tickets, and eventually event check in. A dedicated room booking module is also available.
  • Reporting and stats – trusted volunteers can input church attendance figures, and leaders can have the oversight.
  • Service and event planning – create plans that can be accessed and edited by those who are involved in the service or event
  • Multiple churches – each individual church can have a calendar, room booking, groups and teams. Users can have access to one church, or multiple, depending on their role and responsibility.
  • Journey and processes – track the journey of your church as they mark off milestones in their discipleship. Whether it be their first communion, the completion of a discipleship course or other major life events such as a wedding, you can walk with your church members. You can also use their journey to trigger different workflows and tasks for your team. Whether it be following up with someone after a loss, or remembering to celebrate with them, you can set tasks for your team so that the little things are not missed.
  • Communication – send emails, text messages and create letters to communicate messages big and small with your church. The communication suite is fully GDPR compliant, and you can specify specific groups of people to communicate with, e.g. ‘anyone who has not been baptised’ or ‘anyone who can drive a minibus’.
  • Podcasts – use the podcasting module to publish your podcast.
  • App – use the iKnow app to keep church members up-to-date; if you make a change to an event, or to a rota, your app users will see the change right away.

Comments from churches already using iKnow include:

“Being an administrator for a church is very challenging! We needed a system that would make life easier for us, a one-stop shop for administration! We adopted the iKnow system and boy, it has certainly transformed our administration processes and made life a lot easier for me! Long gone are the days where spreadsheets are used to capture information and we know the data is securely held, complying with GDPR. We also use the app which is a great tool for all members to use and to get messages out quickly. I would highly recommend iKnow to any church.”

You can read all about it at www.iknowchurch.co.uk and one of their key benefits is telephone support, alongside email support and online tutorials.

To sign up to this offer complete the online form here.

Cost breakdown for iKnowChurch

This article is from...

Articles in this issue...

Jesus Christ is the same yesterday, today and forever Hebrews 13:8

I had the privilege of leading the drive-in Songs of Praise at the Norfolk Showground


An opportunity to build anew

"Be wise in the way you act toward outsiders; make the most of every opportunity" - Colossians 4:5.


Thorpe St Andrew celebrate the summer

Like many parishes Thorpe St Andrew has enjoyed online worship and fellowship during the lockdown, through Zoom and Facebook, but after returning to worship in church in July, they wanted to do something to celebrate the summer which was safe, but face to face.


Tap and grab

In the parish of Mundesley, the PCC explored the issue of giving in services across their two congregations as we’ve always struggled and often sought additional fundraising to bridge the gap.


Experiment pays off

How can a church future proof its giving? Well, it’s a journey, and it’s one we’re still on but these are some of the steps we – as a market town parish church - have taken so far.


Supporting the church, supporting community

When lockdown began our first thoughts were how we could meet the pastoral needs of the church and wider community and provide worship. We soon had systems in place to keep the church running while our buildings were closed.


Be prepared for Christmas in a variety of ways

It seems a lifetime ago when I penned the article for PCC News last year, encouraging churches to hold services and events in a variety of ways so that communities could find God in different places.


Filling the Gap

Nationally, up to three million estimated children are at risk of being hungry in the school holidays*, and for some families, the recent season of coronavirus lockdown has brought additional fear, worry and hardship, and left them facing greater adversity than ever before.


Lunch supplies for families

Here at St Mary’s Church, Watton we have been very busy.


Looking after Ludham in the Waterside Benefice

“We must do something,” said Dr Christine Wall at the end of a PCC Fund Raising Committee Meeting in Ludham on Tuesday 10 March, as we realised that lockdown was imminent.


Keep up to date

Subscribe to our eNews for a snapshot of news, events and resources, usually emailed once a fortnight

Signup to newsletter